Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. With 162 member states, a further 9 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
JOB SUMMARY
Position Title: Chief, Institutional Performance Division
Job Code: VN 2024 490
Duty Station: Geneva, Switzerland
Classification: Professional Staff, Grade P5
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 19 August 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners.
IOM is dedicated to promoting humane and orderly migration for the benefit of all.
It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
- Internal candidates
- External female candidates:
- Candidate from the following non-represented member states:
Antigua and Barbuda; Barbados; Cabo Verde; Comoros; Congo (the); Cook
Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s
Democratic Republic (the); Latvia; Madagascar; Marshall Islands;
Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and
Nevis; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu
Second-tier candidates include:
All external candidates, except candidates from non-represented member states of IOM and female candidates.
Context:
The Institutional Performance Division oversees the development and implementation of the institutional framework and policies for project development and delivery.
The Division has two Units – the PRIMA Unit and the Project Coordination Unit.
The Division is responsible for enhancing methodologies, tools, and competencies to support project development and delivery and assist IOM’s management and staff in programme reporting and institutional performance data.
This includes oversight of the project cycle processes within IOM encapsulated within the IOM Project Handbook.
The Division supports institutional compliance with IOM rules, regulations, and policies relating to project development, implementation and reporting through regular cross-functional reporting on issues of concern to address recommendations made in external and internal audits and other internal and external Organization-wide reviews.
The Division seeks to integrate structured, evidence-based and action-oriented information on IOM programming and projects internal governance matters, internal controls and compliance gaps through dedicated proactive management reviews of processes and systems to strengthen the Organization’s delivery of programs and projects in line with the organization’s strategic plan.
Under the overall supervision of the Senior Director, Office of Strategy and Organizational Performance (OSP), and the direct supervision of the Deputy Director, OSP, and in close collaboration with other Divisions and Units within OSP, as well as across the organization, the
Chief, Institutional Performance Division will provide expert advice and support to organisational performance and compliance with IOM rules, regulations, and policies.
Core Functions / Responsibilities:
- Oversee and provide strategic advice for development and implementation of IOM’s project lifecycle management policy, standards, and tools through the IOM Project Handbook, ensuring the quality assurance and compliance of IOM’s project portfolio.
- Oversee and provide strategic advice for the application and ongoing refinement of the IOMonline Project Portfolio Management System(PRIMA) to develop and track projects and linkages to external and internal reporting frameworks.
- Develop and deliver guidance, training, and support to IOM’s regional offices, country offices and thematic units on institutional performance and project management matters, ensuring alignment with IOM’s strategic plan, objectives, and priorities.
- Facilitate and strengthen the coordination and collaboration among IOM’s project management and staff and promote a culture of learning and innovation.
- Represent IOM in inter-agency and external forums on institutional performance and project management issues and foster strategic partnerships.
- Coordinate and collaborate with relevant IOM Departments, Divisions, Units and Offices, aswell as donors on project development, delivery, and reporting institutional performance in the context of the IOM Project Portfolio.
- Establish mechanisms to promote compliance with procedures outlined in the IOM Projec tHandbook and PRIMA and provide regular reporting on institutional performance and compliance issues of concern with a focus on addressing recommendations to improve project proposal quality, project management and project delivery.
- Monitor and track internal performance metrics of IOM and provide analysis on underlying causes, propose solutions, and advise the OSP in providing progress reports on deliverables as well as points for decision and positioning.
- Manage the human and financial resources of the Institutional Performance Division.
- Perform other related duties as required.
Required Qualifications and Experience:
Education
- Master’s degree in Political or Social Sciences, Business Administration, International Relations, Law or, a related field from an accredited academic institution with ten years of relevant professional experience; or,
- University degree in the above fields with twelve years of relevant professional experience.
Experience
- Experience in Project Portfolio Management Systems.
Familiarity with IOM’s Project Handbook, or similar UN or organizational project guidelines, is highly desirable;
- Experience in the field of migration issues, including operational and field experience, IOM project development, project management, and reporting;
- Experience at an international level in facilitating senior management communication, fostering cross-cutting initiatives across Organizations, in the fields of project development, delivery, and reporting;
- Experience at an international level in development, emergency response and humanitarian operations, experience at regional and country-level programming a distinct advantage;
- Experience and strong knowledge of humanitarian principles, IOM rules and regulations, and diplomatic relations;
- Experience in liaising with governmental authorities, donors, academia, other national/international institutions and NGOs; and,
- Strong experience at an international level in leading multi-cultural teams, and supervising.
Skills
- Strong knowledge of Project Cycle Management (PCM) and Results Based Management(RBM) approaches.
- Working knowledge of ERP Systems such as SAP and Oracle, or other relevant systemscovering financial aspects of project monitoring.
- Experience in developing and delivering projects.
- Experience in monitoring and evaluation an advantage.
- Directing and mentoring staff.
Languages
IOM’s official languages are English, French, and Spanish.
All staff members are required to be fluent in one of the three languages.
For this position, fluency in English is required (oral and written).
Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences.
Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 3
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner.
Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication.
Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 3
- Leadership: Provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the Organization’s vision.
Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances.
Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021.
This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
REQUIRED EDUCATION: Bachelor Degree
EXPERIENCE REQUIREMENTS: 60
